V3Qtor AG/Manufacturing/Quality management
Certificate Tracker
Certificates read by OCR, expiry dates tracked, warnings issued six months in advance, renewal workflows started automatically and a customer portal that shows the current state of every certificate.
Zerocompliance violations
- Practice
- Assurance & Compliance
- Sector
- Manufacturing, quality management
- Systems involved
- ShieldOS
- Where the number comes from
- NIS2 fines reach 2% of worldwide turnover for essential entities1.
What it changes in the P&L
Compliance exposure. An expired Ex certificate stops shipments and invites findings; the renewal workflow removes both.
How the first weeks go
- Map the controls to the operationEvery control in scope, matched to the place in the work where its evidence already appears.
- Capture the evidence where it happensSignatures, photos, OCR reads, exports: filed against the control automatically. The board shows what is due and what is current.
- Run the audit from the boardThe pack is a filter, not a project. Findings close from the same record; certificates renew from the tracker.
In an engagement
An explosion-proof equipment supplier had its ATEX and IECEx certificates read by OCR in the first weeks, with renewals triggered six months before expiry and a customer portal showing the current state. No certificate has passed expiry since2.
What stays
Certificate Tracker stays after the engagement. The weekly maintenance and production review runs from its numbers, and the records it produces file into the audit trail. Hand-over comes when the number has held for a quarter.
Talk to us about Certificate Tracker.
Tell us where it would run and what it would have to change. We will come back with what we would look at first, what the first quarter produces, and what it would take.
Notes and sources
- 1Directive (EU) 2022/2555 (NIS2), Article 34: administrative fines for essential entities of up to €10 million or 2% of total worldwide annual turnover, whichever is higher; important entities up to €7 million or 1.4%. Source
- 2Illustrative. Anonymised engagement scenarios; figures indicate modeled or targeted impact and are not audited outcomes.